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Scholarships

Financial assistance is available to members to help with travel and expenses to attend conferences and similar events

Please read the scholarship policy details before applying.

RMS Training Scholarship Policy


As Approved September 9, 2003

As Approved February 9, 2004

As Amended July 12, 2004

As Amended and Approved October 14, 2005

I. Background

With financial assistance from various sources, the River Management Society (RMS) provides scholarships for member attendance at professional conferences, meetings, workshops and trainings. Since October 1, 2000, scholarships have been available through a competitive selection process to cover travel, lodging and tuition/registration costs, as an incentive and mechanism for RMS members to benefit from and share the latest management techniques, river science, and/or expertise.

II. Eligibility and Use

Scholarships are available to lifetime and professional level RMS members in GOOD STANDING for travel, tuition/registration, and lodging costs to attend conferences, meetings, workshops, training, and/or RMS biennial symposia, subject to the following provisions:

  • Meals will NOT be funded, except those included in, and inseparable from, base registration/lodging costs;
  • Field trips and auxiliary workshops will NOT be funded, except those included in, and inseparable from, base registration costs and
  • RMS Board members cannot use scholarship funds to attend RMS biennial symposia, chapter workshops or float trips.


Professional development scholarships generally do not exceed 75% of the total cost of attending the event.  Wages will not be considered part of the matching cost of attending an event.  kk

Eligible members may receive no more than one scholarship in any twelve-month period.

III. Application Process

Scholarship applications will be reviewed in January, April, July, and October by the Scholarship Selection Committee. The Committee is comprised of the Chapter Presidents, National Vice President, and Program Director with the National Vice President serving as chair.

Applications must be received by midnight of the last day of each quarter to be considered at the next review.  Applications can be submitted in any quarter before the event.  At a minimum the event must be at least one month later than the end of the quarter. 

For example:

Application Deadline

Review by Committee

Event Occurs After

December 31

January

After Feb. 1

March 31

April

After May 1

June 30

July

After August 1

September 30

October

After Nov. 1

 


Applications must be submitted using the online Training Scholarship Form.

Applications must be filled out in full. Applicants MUST include the total estimated cost of attending the event (by category), AND the amount being contributed by the applicant or his/her employer/organization for each category. Applicants should consult with their Chapter President if they are unsure about how to fill out the application properly.

 

Late or incomplete applications will NOT be accepted for the current quarter.  They will be held for review in the next quarter or pending completion if the application is incomplete.

 

IV. Selection Criteria

In determining the merits of each proposal and award amount, the Scholarship Selection Committee will consider the following:

  • Cost-effectiveness of the application, and the applicant’s ability to leverage other funds;
  • Whether the scholarship will enhance the applicant’s program, river resource, and/or professional career;
  • Whether the information and knowledge gained by the recipient is of value to the broader RMS membership;
  • Whether the applicant has previously received an RMS scholarship(s), and if so, the amount of the award(s) and whether the applicant fulfilled their scholarship obligations;
  • Number of years that the applicant has been a member of RMS, and the applicant’s volunteer service history for RMS during that time;
  • Number of applicants for a particular event;
  • Variety of symposia, workshops or other events for which funding is requested during the quarter;
  • Equitable distribution of scholarship funds throughout RMS, including geographic and organizational distribution; and
  • availability of funds, in consultation with the RMS Treasurer.

V. Decision and Notification Process

The Scholarship Selection Committee will

  • Seek consensus in approving applications; however, if consensus cannot be reached, a simple majority of those participating will prevail.
  • Notify the applicant and his/her Chapter President of the scholarship award/rejection. The award decision will serve as documentation for RMS records.
  • Keep records of the scholarships that it awards, including names of recipients, amounts awarded, names of events, dates awarded and will notify the national Treasurer of the amount awarded.

VI. Funding and Reimbursement

  • The RMS Treasurer will issue reimbursement checks for actual costs incurred (supported by receipts) up to the amount authorized by the Scholarship Selection Committee. If a personal vehicle is used for travel, the recipient may submit for mileage reimbursement – at rate not to exceed the current federal government allowance – in lieu of an actual receipt.
  • Valid receipts for items authorized by the Scholarship Selection Committee are required.
  • Invoices/receipts generated on personal computers are generally not acceptable. If this is the only receipt available, make sure it includes the vendor's name, address, and phone number, and is signed and dated by the vendor.
  • All receipts must be submitted to the Program Director within 30 days of completion of travel. 

VII. Reporting and Representation

  • Scholarship recipients must report to the membership by writing a narrative overview of the event (appropriate to be used as a newsletter article) covering relevant topics, major issues, new technologies, written materials received, and any other information the recipient believes will benefit other members.Reimbursements will not be distributed until the written report is received.
  • Scholarship recipients are considered ambassadors of RMS (in accordance with employer ethics requirements) while attending conferences and training for which they have received a scholarship. It is expected that they display and distribute RMS materials at the event, and/or volunteer time by staffing the RMS table.
  • The Scholarship Selection Committee may permit/require an applicant(s) to submit an alternate newsletter article, or to perform alternate volunteer service in lieu of the above requirements, if the Committee deems that doing so would avoid redundancy in event reporting, or would otherwise be of greater benefit to RMS.